ABC: Digital Dictation


In line with Dictaphone®, in 1952 recorded dictation itself was established as “a time saver over handwriting and stenography amongst attorneys, physicians and different professionals”. In truth, it was in 1973 that the primary mini-cassette recorder was marketed, making analog dictation the technological equal of listening to music on an eight monitor tape!

There are a number of choices to seize dictation recordsdata, after you have determined to improve. They embody:


A toll free quantity is dialed, a move code punched in and work is dictated into the receiver or speaker of a regular phone, utilizing the important thing pad to regulate the recording features (play, rewind, insert, and many others.). Upon completion of the decision, the digital file created is routed by way of the web to a secretary, digital assistant or transcription firm.

Dial in dictation has many advantages, together with:

no capital expenditure for gear or software program;

no studying curve for moveable recorder or dictation software program;

24 hour service availability;

capacity to dictate from wherever there’s a cellphone, together with whereas touring;

works as properly for single professionals because it does for giant companies.


Transportable digital recorders might be situated in any electronics or workplace provide retailer, catalog or web site. They vary in worth from as little as $50.00 to $500.00 and up. Together with the recorder, software program is supplied for the switch of the digital file created by the unit to a pc, typically by way of a USB cable or a cradle. A person information and software program included with the recorder often comprise directions and a tutorial.

Dictating is pretty straight ahead and fairly much like an analog (tape) recorder. When buying a unit, word button dimension, form and site. Be sure that the unit just isn’t so small, or button placement so awkward that it’s uncomfortable to make use of. Additionally make sure that the recorder has all of the features wanted. Some inexpensive fashions, for example, wouldn’t have the power to insert – that fast rewind to go over what you simply stated to say it higher. Analysis all of the mannequin’s features earlier than you buy!

As soon as a digital file is created and uploaded to a PC, it is able to be despatched by way of an organization’s community, direct add to a transcription service supplier or over the web to a digital assistant. Many moveable software program items require the acquisition of separate transcription software program and gear similar to a foot pedal.


As with many sorts of software program, improvement of digital dictation functions vary from fundamental to the extraordinarily complete and trade particular. Most dictation software program has a free trial interval (often thirty days) and might be downloaded straight from a developer’s web site. In a nutshell, digital dictation software program turns a pc’s microphone, audio system, mouse and monitor right into a dictation machine. Simply as with a transportable unit, when the file is full, it’s prepared for switch by way of your organization’s community or over the web to your transcription supplier.

Do you have to spend money on a transportable recorder, PC-based software program, or use a transcription service and toll free quantity? Every state of affairs is exclusive and requires consideration of many elements, together with your organization’s wants, dimension, quantity of labor and know-how consolation stage.


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