The Benefits and Disadvantages of Transcribing


As a Digital Assistant, one of many providers it’s possible you’ll need to take into account providing to your purchasers is transcription. Whereas it sounds straightforward sufficient (you hearken to an audio tape and simply kind what you hear), it is far more concerned than that.

There are benefits and downsides you must take into account earlier than making your determination to supply transcribing providers.

In line with the Merriam-Webster On-line Dictionary, the official definition of transcribe is “to make a written copy of” or “to make a duplicate of (dictated or recorded matter) in longhand or on a machine (as a typewriter).” Now earlier than you drag out your trusty outdated typewriter, you will want to be sure to have a number of issues first. Most significantly, you will want a great pc with a excessive pace web connection and each transcription and phrase processing software program put in on it as a result of that outdated typewriter simply is not going to do the trick anymore. Another gear you will want is a high quality headset, a cushty chair in a quiet room, and should you’re severe about doing transcription, a foot pedal (ideally the USB sort). Relying on the format used (DVD, mp3, cassette, micro-cassette, and so on), it’s possible you’ll want extra gear for audio playback. In fact, to be an environment friendly transcriptionist, you will need to even have a fairly first rate typing pace, good listening, spelling and grammar expertise.

Listed here are among the factors it would be best to consider earlier than you resolve to supply transcription providers:


Pricing is fairly easy (by the phrase, web page or audio minute/hour)

Sharpens your listening and typing expertise

Alternative to find out about new and attention-grabbing matters

Can flip right into a long-term shopper as transcription can simply result in different tasks (enhancing, proofreading, article writing or creating an e-book)

Pre-recorded audio provides you the pliability to transcribe anytime (glorious for many who try to juggle a 9-5 job too)

With some extra training, you might have the flexibility to specialize (i.e. medical or authorized transcription) and cost a better specialised charge


Some gear and/or software program might should be bought (headset, foot pedal, and so on.)

You will need to have a good typing pace or you aren’t going to make a lot of a dwelling doing transcription

Sound high quality, a number of audio system, accents, individuals speaking over one another, and viewers interplay can considerably decelerate the transcription course of inflicting frustration and lowering productiveness

Templates offered by shopper could also be troublesome to work with

Transcription shouldn’t be multi-tasking pleasant; you will want to pay attention so no phone calls or tweets

Actual-time transcription requires that you simply and the shopper can be found on the identical time. This doesn’t permit time for enhancing, or breaks

As with all activity you carry out to your shopper, you will want to ask some necessary questions earlier than you get began.

You ought to be prepared with a guidelines of some sort, as a result of discovering out sure info forward of time will prevent time and aggravation. Some questions you must ask your shopper earlier than transcribing:

What’s going to the shopper finally do with the transcription (i.e. create an article or e-book)?

What kind is the audio in (DVD, mp3, cassette, micro-cassette, and so on)?

How will you obtain the audio (mail, electronic mail, and so on)?

Does the shopper desire a exhausting copy or simply the digital file?

What kind do they need the ultimate product in (Phrase, PDF, and so on)?

Do they need verbatim or do they need umms and different unfinished ideas edited out?

What number of audio system are there?

Do any of the audio system have accents?

Are they simply trying to have the phrases placed on the paper or are they searching for one thing that’s proofread, edited, and within the remaining draft stage?

Does the audio embody any confidential info?

o Will the shopper require a Non-disclosure Settlement along with the Digital Help Settlement?

o Whether it is medical transcription, will there be HIPPA compliance points concerned?

In the event you do resolve to enterprise into the realm of transcription, be sure to have all the required instruments in place to make your journey a optimistic expertise. Take your time when creating your proposals and be sure to perceive all the main points of every transcription undertaking. If you’re unsure of the phrases of the undertaking, contact the shopper for clarification.

You do not need to get in over your head and disappoint your shopper and your self.

Take into account taking up a pair small “trial” undertaking earlier than formally providing transcription providers in your web site.

Volunteer to transcribe a gathering or two for a church or civic group to realize some expertise. You would possibly even counsel a commerce and get a shopper testimonial for your small business! Both means it is a wonderful alternative to check out transcription, and see whether it is price including to your small business.

In case you have the typing, spelling, and grammar expertise that transcribing requires and you might be keen to put money into some gear to get began, then transcribing could also be for you. Transcribing might be irritating and tedious at occasions, nevertheless it may also be a rewarding, attention-grabbing, and versatile service that you would be able to provide to your purchasers. Whereas it has benefits and downsides, all the time be mindful transcribing is an ideal springboard to extra providers it’s possible you’ll need to market to your purchasers to maintain your small business flourishing.


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